{"id":1379,"date":"2023-08-29T09:26:06","date_gmt":"2023-08-29T09:26:06","guid":{"rendered":"https:\/\/www.gaintools.com\/how\/?p=1379"},"modified":"2023-08-29T09:26:06","modified_gmt":"2023-08-29T09:26:06","slug":"backup-and-restore-outlook-ost-file","status":"publish","type":"post","link":"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/","title":{"rendered":"How to Backup and Restore Outlook OST File?"},"content":{"rendered":"<p>Do you need to know the procedure to backup and restore the OST file of Outlook? Are you not aware of the process to backup OST files to PST file format? Then, this article is for all Outlook users who are struggling to get the solution to perform this task.<\/p>\n<p>Many small and large organizations prefer to work with Microsoft Outlook. This application is not just to manage your emails but is also known for managing contacts, calendars, notes, and other items. Outlook application in offline mode, saves all data of the Exchange mailbox in a local file i.e. OST. With this, users can access their mailbox data without internet connectivity.<\/p>\n<p>However, there are scenarios where users need to <a href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/\">backup Outlook<\/a> OST data files. Thus, this article will explain the process using manual and automated solutions.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/#Major_Reasons_to_Backup_Restore_Outlook_OST_file\" >Major Reasons to Backup &amp; Restore Outlook OST file<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/#How_to_Backup_Restore_Offline_Outlook_Data_File_ost\" >How to Backup &amp; Restore Offline Outlook Data File (.ost)?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/#Manual_Methods_to_Backup_Offline_Outlook_Files_ost\" >Manual Methods to Backup Offline Outlook Files (.ost)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/#Method_2_Outlooks_Archive_Feature\" >Method 2. Outlook\u2019s Archive Feature<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/#Drawbacks_of_Manual_Method\" >Drawbacks of Manual Method<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/#A_trusted_Solution_to_Backup_and_Restore_OST_file_of_Outlook\" >A trusted Solution to Backup and Restore OST file of Outlook<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Major_Reasons_to_Backup_Restore_Outlook_OST_file\"><\/span>Major Reasons to Backup &amp; Restore Outlook OST file<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Here are the major reasons to back up OST files:<\/p>\n<p><strong>To Resolve OST File Corruption Issues<\/strong>: OST files are prone to corruption. They can be corrupted due to viruses or malware, sudden system shutdown, etc. In this case, one can quickly recover the database from the backup.<\/p>\n<p><strong>To Restore Accidentally Deleted Data<\/strong>: Sometimes, due to human mistakes, the data can be deleted. If users have the backup, then users can easily restore the data from the OST file.<\/p>\n<p><strong>To Migrate Data from one location to another<\/strong>: By taking a backup of the OST file in Outlook importable file format, one can export the data from one location to another. This is highly useful in case an organization shifts or users need data of OST files on another system.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/dl\/sign\/gainostdemo.exe\"><span class='mb-text'>Download Now<\/span><\/a>\u00a0\u00a0\u00a0 <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/ost\/order\/\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Backup_Restore_Offline_Outlook_Data_File_ost\"><\/span>How to Backup &amp; Restore Offline Outlook Data File (.ost)?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The best method of taking the backup of Outlook OST file is to convert it into PST file format. Users can go for multiple manual ways or choose an effective third-party software for the same.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Manual_Methods_to_Backup_Offline_Outlook_Files_ost\"><\/span>Manual Methods to Backup Offline Outlook Files (.ost)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Method 1. Outlook\u2019s Export Feature<\/p>\n<p>To backup the OST file in MS Outlook, you can use the below method. For this, you need Microsoft Outlook installation.<\/p>\n<ul>\n<li>Launch MS Outlook and open the OST file you need to backup.<\/li>\n<li>Go to the File tab and then pick the <strong>Import\/Export<\/strong> option.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1381 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/1.png\" alt=\"import export option\" width=\"503\" height=\"392\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/1.png 503w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/1-300x234.png 300w\" sizes=\"auto, (max-width: 503px) 100vw, 503px\" \/><\/p>\n<ul>\n<li>From the Import &amp; Export wizard, choose <strong>Export to a file<\/strong> to export the data from the OST file to a new file. Hit the \u2018<strong>Next<\/strong>\u2019 button.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-1382\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/2.png\" alt=\"export to a file\" width=\"451\" height=\"345\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/2.png 451w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/2-300x229.png 300w\" sizes=\"auto, (max-width: 451px) 100vw, 451px\" \/><\/p>\n<ul>\n<li>From the Export to a file window, select <strong>Outlook (.pst) file<\/strong> and hit the <strong>Next<\/strong> button.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-1383\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/3.png\" alt=\"outlook pst file\" width=\"449\" height=\"345\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/3.png 449w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/3-300x231.png 300w\" sizes=\"auto, (max-width: 449px) 100vw, 449px\" \/><\/p>\n<ul>\n<li>Now, you will see the <strong>Export Outlook data file<\/strong> window. Select the desired mailboxes or complete OST file. Hit the <strong>Next<\/strong> button.<\/li>\n<li>Here, you need to choose the location where you want to save the backup of your OST file. Finally, hit the <strong>Finish<\/strong> button to start the export process.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1384 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/4.png\" alt=\"destination location\" width=\"451\" height=\"338\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/4.png 451w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/4-300x225.png 300w\" sizes=\"auto, (max-width: 451px) 100vw, 451px\" \/><\/p>\n<p>Within a few minutes, the process will complete and the data of the OST file will be saved successfully to a PST file. Now, you can use the PST file as a backup.<\/p>\n<p>Also read: <a href=\"https:\/\/www.gaintools.com\/how\/repair-ost-file-in-outlook-2019-16-2013-2010-2007\/\">Repair OST file in Outlook<\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_Outlooks_Archive_Feature\"><\/span>Method 2. Outlook\u2019s Archive Feature<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Another way to backup OST files is archiving while using Outlook\u2019s archive feature. This method helps you to backup OST files in Outlook versions. But this method won\u2019t back up your contacts.<\/p>\n<ul>\n<li>Launch <strong>Microsoft Outlook<\/strong> on your computer.<\/li>\n<li>Now, open the <strong>File<\/strong> tab and then go to <strong>Info<\/strong>. Finally, on <strong>Clean up Tools<\/strong> and then <strong>Archive<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-1385\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/5.png\" alt=\"clean up tool\" width=\"405\" height=\"302\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/5.png 405w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/5-300x224.png 300w\" sizes=\"auto, (max-width: 405px) 100vw, 405px\" \/><\/p>\n<ul>\n<li>This will open the Archive screen and you need to <strong>select the required items or the entire OST file<\/strong> to take a backup.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-1386\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/6.png\" alt=\"select ost file\" width=\"341\" height=\"368\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/6.png 341w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/08\/6-278x300.png 278w\" sizes=\"auto, (max-width: 341px) 100vw, 341px\" \/><\/p>\n<ul>\n<li>Set the <strong>destination folder<\/strong> to save the archived file.<\/li>\n<li>Hit <strong>OK<\/strong> to commence the archiving process.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Drawbacks_of_Manual_Method\"><\/span>Drawbacks of Manual Method<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The manual solution is effective but has some limitations:<\/p>\n<ul>\n<li>To use these methods, the OST file should not be corrupted.<\/li>\n<li>Using the manual method, backup of deleted items is not possible.<\/li>\n<li>There is no assurance of data safety using manual methods.<\/li>\n<li>The manual solutions take much time to backup OST files.<\/li>\n<li>If you use a different system other than that having OST file, you can\u2019t use the manual methods.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"A_trusted_Solution_to_Backup_and_Restore_OST_file_of_Outlook\"><\/span>A trusted Solution to Backup and Restore OST file of Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>One of the best ways to backup and restore OST files is to use a professional solution like <a href=\"https:\/\/www.gaintools.com\/ost\/pst\/\"><strong>OST to PST Converter<\/strong><\/a>. This application easily backs up OST mailbox data to PST file format without any issues. It has a self-guided interface due to which users can easily back up data of OST files. You can still use this program even if you have a corrupted or orphaned OST file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full\" src=\"https:\/\/www.gaintools.com\/images\/screenshot\/ost-to-pst\/gaintools-ost-to-pst-converter.png\" width=\"700\" height=\"374\" \/><\/p>\n<p>The best part of this software is it backs up everything with complete precision. Also, it saves your time and you will get quality results every time.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Users may wish to backup &amp; restore data of OST files due to multiple reasons. So, based on it, this guide has explained manual as well as automated methods to back up an OST file. If you find manual methods challenging then go for automated solutions which surely help you to easily take backup of OST files.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you need to know the procedure to backup and restore the OST file of Outlook? Are you not aware of the process to backup OST files to PST file format? Then, this article is for all Outlook users who are struggling to get the solution to perform this task. Many small and large organizations&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.gaintools.com\/how\/backup-and-restore-outlook-ost-file\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;How to Backup and Restore Outlook OST File?&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":6,"featured_media":1389,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[28],"tags":[],"class_list":["post-1379","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ost-converter"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Backup and Restore Outlook OST file - Understand Full Process<\/title>\n<meta name=\"description\" content=\"Check this guide to backup and restore Outlook OST files. 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