{"id":1351,"date":"2023-06-21T12:25:46","date_gmt":"2023-06-21T12:25:46","guid":{"rendered":"https:\/\/www.gaintools.com\/how\/?p=1351"},"modified":"2023-06-21T12:26:11","modified_gmt":"2023-06-21T12:26:11","slug":"5-free-methods-to-get-backup-of-outlook-emails","status":"publish","type":"post","link":"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/","title":{"rendered":"5 Free Methods to Get Backup of Outlook Emails &#8211; 100% Results"},"content":{"rendered":"<p>Summary: Backup of Outlook emails, contacts, and events are important in various scenarios. If you have never practice backup of Outlook emails, you may face trouble. The article outlines some important methods to backup Outlook emails.<\/p>\n<p>Outlook for Windows is a subscription-based application. It is an advanced application that is more than an email client for function. You can use the application for individual and commercial purposes.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/#05_Free_Solution_to_Get_Backup_of_Outlook_Emails\" >05 Free Solution to Get Backup of Outlook Emails<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/#Option_1_Backing_Up_Using_IMAP_or_Exchange\" >Option 1: Backing Up Using IMAP or Exchange<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/#Option_2_Outlook_Backup_Using_Mail\" >Option 2: Outlook Backup Using Mail<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/#Option_3_Default_Exports\" >Option 3: Default Exports<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/#Option_4_Archive_of_Data_Automatically\" >Option 4: Archive of Data Automatically<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/#Option_5_Taking_help_of_an_Automated_Tool\" >Option 5: Taking help of an Automated Tool<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/#Final_Words\" >Final Words<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"05_Free_Solution_to_Get_Backup_of_Outlook_Emails\"><\/span>05 Free Solution to Get Backup of Outlook Emails<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Now, we are going we explain 5 different free methods to get backup of Outlook Emails. Lets discuss about these methods.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Option_1_Backing_Up_Using_IMAP_or_Exchange\"><\/span>Option 1: Backing Up Using IMAP or Exchange<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>What do you know about IMAP and Exchange? IMAP is a mail protocol, and Exchange is an email system. They store data online or the cloud. Using these platforms for backup of PST, the file quality preserves. Even after the system is not working, your MS Outlook data is safe on cloud.<\/p>\n<p>Therefore, users demand for IMAP or Exchange backup. You create an IMAP email account to configure with Outlook. After configuration, you can transfer Outlook data to the IMAP or Exchange account. Outlook has built-in feature to <a href=\"https:\/\/www.gaintools.com\/blog\/import-pst-to-gmail-account\/\">backup Outlook emails in Gmail<\/a>, Hotmail, AOL, Exchange, and many other platforms.<\/p>\n<figure id=\"attachment_1352\" aria-describedby=\"caption-attachment-1352\" style=\"width: 606px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1352 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/imap-exchange.jpg\" alt=\"\" width=\"606\" height=\"333\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/imap-exchange.jpg 606w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/imap-exchange-300x165.jpg 300w\" sizes=\"auto, (max-width: 606px) 100vw, 606px\" \/><figcaption id=\"caption-attachment-1352\" class=\"wp-caption-text\">imap<\/figcaption><\/figure>\n<p>If your Outlook data backup is in the server, you don\u2019t need to save data locally. Local backup unnecessary consumes storage. It obstructs the speed of Outlook. Therefore, you require cloud backup of your important emails and contacts. If you want to backup Outlook data locally, you can discuss with your IT team to get a copy to archive.<\/p>\n<p>In the case of taking help for Exchange-level backup, you can use a professional application. There are various enterprise-level options. Go ahead with free trial and then take a decision to purchase.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Option_2_Outlook_Backup_Using_Mail\"><\/span>Option 2: Outlook Backup Using Mail<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The second option you can consider if you face specific situations. Make sure you are using the latest version of Windows such as\u00a0<strong>Windows 10<\/strong>. It lets you use both\u00a0<strong>Outlook and Windows Mail<\/strong>. Here you use Outlook.com instead of a stand-alone Outlook program for email backup. If you have a fear of losing your Outlook account, the second option is ideal for you.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1353 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/outlook-backup.jpg\" alt=\"outlook-backup\" width=\"606\" height=\"333\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/outlook-backup.jpg 606w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/outlook-backup-300x165.jpg 300w\" sizes=\"auto, (max-width: 606px) 100vw, 606px\" \/><\/p>\n<ul>\n<li>Here, you don\u2019t need to be worried about mail backups with a system like Outlook.com. With the help of Microsoft server cloud, data back process happens automatically. It means you don\u2019t need to practice archiving of data.<\/li>\n<li>With this solution, you can back up emails, contacts, journals, and events.\u00a0 The rest information stores in Microsoft servers. If you accidently delete address book data, you cannot regain it.<\/li>\n<li>Use the Mail client built into Windows 10 for data backup.\u00a0 Hit the Start button and locate Mail. Hit Accounts and create a new account in the Outlook.com. Provide your credentials to log in.<\/li>\n<li>As you activate the process, Mail downloads emails and contacts from Outlook.com. It helps to backup data locally for future use.<\/li>\n<li>You can also locate the backup emails downloaded as an .eml file format in your appdata folder. However, this process combines more manual steps.<\/li>\n<li>The following Mail app can only sync emails when you run it. Therefore, you require refreshing the backup process periodically. It is fine to run the process, if you are using Mail at least once weekly.<\/li>\n<li>You can use Thunderbird because it is an open source to practice this.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Option_3_Default_Exports\"><\/span>Option 3: Default Exports<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Outlook is capable of exporting archived emails and contacts. You can save them at your desired location in the system. It is a manual solution and involves risks. Therefore, as a wise user you can backup Outlook data. Be careful of preserving data. Here are the habits you can practice.<\/p>\n<ul>\n<li>If you are a regular user of Outlook, never miss to perform backup often. Backing up data once is not sufficient. If you want to backup previous data, you wouldn\u2019t able to do this. Therefore, regular backup is essential.<\/li>\n<li>Choose a secure location on your system to create backup. If you choose to save data in one system, what would happen if the system meets with damage? You may lose your database. You cannot believe in your system entirely to backup your important contacts and emails.<\/li>\n<li>Don\u2019t forget to test your backup. There are instances when the backup process is incomplete. At that time, you can lose the database. Manual process are not reliable enough to convert data.<\/li>\n<\/ul>\n<p>If you are using Outlook 2016, 2019, or Office 365 versions, the below instruction for backup may be helpful.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1354 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/export-defults.jpg\" alt=\"export-defults\" width=\"606\" height=\"333\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/export-defults.jpg 606w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/export-defults-300x165.jpg 300w\" sizes=\"auto, (max-width: 606px) 100vw, 606px\" \/><\/p>\n<p><strong>Step 1- Access MS Outlook<\/strong> and log in to your account from where you want to backup. As the application is open, hit the File tab and then the Open and Export line. In the window that opens, click Import\/Export.<\/p>\n<p><strong>Step 2- <\/strong>A dialogue box will open with a range of choices. Among all choices, select \u201cExport to a file.\u201d After that, select Outlook Data File for your file.<\/p>\n<p><strong>Step 3 &#8211;<\/strong> Now, select the account that you want to store.\u00a0 After that, select a specific folder that you want to backup. You can back up the entire email account, or anything in between. As you select the desired folder, press OK button to complete the process.<\/p>\n<p><strong>Step 4<\/strong>&#8211; Now, provide the location on your system to save the Outlook data and give a unique name to the file. If you don\u2019t select the location, the default location will be Documents and the file name will be your account name.pst. Press OK as the process is over. If the folder size is large, it would consume longer time than expected.<\/p>\n<p>The same process can apply with \u201cimport from a file\u201d feature to select your PST file to restore from your backup.<\/p>\n<p><em><strong>Also Read:-<\/strong> <a href=\"https:\/\/www.gaintools.com\/how\/outlook-pst-cannot-be-opened-solutions-to-fix-it\/\">Outlook PST file cannot be opened<\/a><\/em><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Option_4_Archive_of_Data_Automatically\"><\/span>Option 4: Archive of Data Automatically<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Do you know Outlook has the feature of automatic archive of emails if the messages are older than a certain date. With time, more emails get older and that emails automatically transfer to an archive folder. We call the process automatic archival.<\/p>\n<p>You can activate the feature in your Outlook. For this, you require to secure an archive location. As you run the automatic archival process, a PST file will be created to add at the location over time. If you activate the process on a Dropbox account or a network share, the backup process can fail if the location is inaccessible.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1355 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/auto.jpg\" alt=\"auto-archive\" width=\"606\" height=\"333\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/auto.jpg 606w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/06\/auto-300x165.jpg 300w\" sizes=\"auto, (max-width: 606px) 100vw, 606px\" \/><\/p>\n<p>Here are the steps for <strong>AutoArchive<\/strong>.<\/p>\n<ul>\n<li><strong>Step 1-<\/strong> Login to your account in Outlook. It works for all versions of Outlook. However, the auto archive steps may be a bit different from different Outlook versions. It may be different for old version of Outlook.<\/li>\n<li><strong>Step 2-<\/strong> Go to the File option and then press the Advanced tab. Click the AutoArchive tab and then AutoArchive Settings.<\/li>\n<li><strong>Step 3-<\/strong> Now, you can set how often you want to automate the archive process. You can choose the desired options such as deleting old items. Select the settings appropriate for you.<\/li>\n<\/ul>\n<p>You have the option to change the settings for all account or a specific folder in Outlook. Right click on the folder you wish to change and then hit Properties. It has the same AutoArchive tab, with settings you can choose.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Option_5_Taking_help_of_an_Automated_Tool\"><\/span>Option 5: Taking help of an Automated Tool<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can consider an Automated application to simplify the backup goal. Among several tools to choose from, you may be in dilemma. We understand your problem. A reliable application offers safe and fast conversion.<\/p>\n<p><strong>GainTools <a href=\"https:\/\/www.gaintools.com\/backup\/\">Cloud Backup<\/a> Tool <\/strong>can be an ideal choice for backup of your cloud account to\u00a0 desktop-based email clients. Here are the prominent features of the app.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/dl\/sign\/gaincloudbackupdemo.exe\"><span class='mb-text'>Download Now<\/span><\/a> <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/backup\/order\/\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<ul>\n<li>Backup of several IMAP accounts to a specific file format such as PST, EML, EMLX, HTML, and MSG<\/li>\n<li>A single window and self-descriptive application for conversion<\/li>\n<li>Export data of Gmail, Yahoo, Office 365, Hotmail, AOL, and several other IMAP accounts<\/li>\n<li>Extract entire data of an IMAP account or a specific folder account<\/li>\n<li>A lightweight and safe application to transfer data<\/li>\n<\/ul>\n<p><strong>GainTools <a href=\"https:\/\/www.gaintools.com\/pst\/\">PST Converter <\/a><\/strong>is one of the best applications to download and export PST data to MSG, MBOX, EML, and VCF file format. The application offers safe and sound conversion of PST data. Here are the basic features of the PST Conversion program.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/dl\/sign\/gainpsttrial.exe\"><span class='mb-text'>Download Now<\/span><\/a> <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/pst\/order\/\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<ul>\n<li>Export PST to multiple file formats such as EML, MSG, MBOX, and VCF<\/li>\n<li>Convert only selective PST data to the desired file format<\/li>\n<li>Display preview of the exported data<\/li>\n<li>Offer complete conversion or exported only select folders of PST for custom conversion<\/li>\n<li>Support filtration of PST files to ignore empty folders<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Final_Words\"><\/span>Final Words<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Backup of Outlook data to a local system or cloud is always the safer side. If you lose your Outlook subscription, your important emails and attachments can become inaccessible. You can lose your important contacts too.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Backup of Outlook emails, contacts, and events are important in various scenarios. If you have never practice backup of Outlook emails, you may face trouble. The article outlines some important methods to backup Outlook emails. Outlook for Windows is a subscription-based application. It is an advanced application that is more than an email client&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.gaintools.com\/how\/5-free-methods-to-get-backup-of-outlook-emails\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;5 Free Methods to Get Backup of Outlook Emails &#8211; 100% Results&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":5,"featured_media":1356,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[29,21],"tags":[],"class_list":["post-1351","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cloud-backup","category-pst-converter"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>05 Free Solution to Get Backup of Outlook Emails<\/title>\n<meta name=\"description\" content=\"Learn about the 5 Free Methods to Get Backup of Outlook Emails by using manual methods we also explain Cloud Backup &amp; 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