{"id":1117,"date":"2023-01-19T12:53:05","date_gmt":"2023-01-19T12:53:05","guid":{"rendered":"https:\/\/www.gaintools.com\/how\/?p=1117"},"modified":"2023-01-20T04:58:40","modified_gmt":"2023-01-20T04:58:40","slug":"methods-to-edit-scanned-document","status":"publish","type":"post","link":"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/","title":{"rendered":"Best Methods to Edit a Scanned PDF Document in 2023"},"content":{"rendered":"<p>Scanning a document makes it easier for users to copy and share with others. Undoubtedly, scanning is too easy but editing a scanning document is really difficult.<\/p>\n<p>Once you scan a document and save it in PDF format, then editing the long-form document becomes more tough.<\/p>\n<p>Without getting right tools and knowledge, users find it really complicated.<br \/>\nBut actually, it is not that much tough as you think. A lot of simple ways are available for editing the scanned documents. Through this post, we will share you the methods by which you can easily edit any scanned document.<\/p>\n<p>Keep reading this post and you will surely get a fine solution. But prior knowing the methods, let us clear out a few things.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/dl\/sign\/pdf-pro-demo.exe\"><span class='mb-text'>Download Now<\/span><\/a><\/p>\n<p><strong>Things to know before you begin<\/strong><\/p>\n<p>Optical Character Recognition (OCR) is a mechanism to extract text from images and image-based PDFs, and make them into editable &amp; searchable text.<\/p>\n<p>Scanners using OCR will create the scanned documents with editable text. While scanners without OCR will make images of the paper document in PDF format.<\/p>\n<p>To know if the PDF has OCR done, you can select or highlight text within the scanned document. If you are unable to select or highlight text, this means no OCR has been done and it won\u2019t be done prior you edit the text in the scanned document.<\/p>\n<p>The best method of editing the scanned document is using PDF editor with OCR technology.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Available_methods_to_Edit_a_scanned_document\" >Available methods to Edit a scanned document<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Using_PDF_Editor\" >Using PDF Editor<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Using_Adobe_Acrobat\" >Using Adobe Acrobat<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Using_MS_Word\" >Using MS Word<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Using_Google_Docs\" >Using Google Docs<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Using_automated_Tool_to_Edit_Scanned_Document\" >Using automated Tool to Edit Scanned Document<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Steps_to_Edit_PDF_Document\" >Steps to Edit PDF Document-<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Available_methods_to_Edit_a_scanned_document\"><\/span>Available methods to Edit a scanned document<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The perfect way of editing the scanned document is by using PDF editor with OCR.<\/p>\n<p>As we talked about OCR Technology makes text from images, scanned documents and PDFs into text that one can edit. However, you can\u2019t get OCR with every PDF editor or scanner.<\/p>\n<p>A PDF editor can make scanned document an editable PDF. We you regularly work with scanned documents, we suggest use PDF Pro + OCR.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Using_PDF_Editor\"><\/span>Using PDF Editor<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Let us know how PDF editor can edit a scanned document.<\/li>\n<li><strong>Open<\/strong> the scanned document in PDF Pro.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1118 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-1.jpg\" alt=\"edit PDF doc\" width=\"322\" height=\"184\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-1.jpg 322w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-1-300x171.jpg 300w\" sizes=\"auto, (max-width: 322px) 100vw, 322px\" \/><\/p>\n<ul>\n<li>Hit <strong>OCR tab<\/strong> \u2013 Current file.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1119 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-2.jpg\" alt=\"edit PDF doc\" width=\"873\" height=\"251\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-2.jpg 873w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-2-300x86.jpg 300w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-2-768x221.jpg 768w\" sizes=\"auto, (max-width: 873px) 100vw, 873px\" \/><\/p>\n<ul>\n<li>Choose the editable text button and press Run.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1120 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-3.jpg\" alt=\"edit PDF doc\" width=\"345\" height=\"541\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-3.jpg 345w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-3-191x300.jpg 191w\" sizes=\"auto, (max-width: 345px) 100vw, 345px\" \/><\/p>\n<ul>\n<li>Hit the Edit tab and choose Edit text.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1121 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-4.jpg\" alt=\"edit PDF doc\" width=\"894\" height=\"249\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-4.jpg 894w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-4-300x84.jpg 300w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-4-768x214.jpg 768w\" sizes=\"auto, (max-width: 894px) 100vw, 894px\" \/><\/p>\n<ul>\n<li>Perform the edits and Save the changes done to your scanned document.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Using_Adobe_Acrobat\"><\/span>Using Adobe Acrobat<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>By paying for Adobe Acrobat DC, one can easily do the needful for editing scanned documents. But this feature is available with a subscription to Adobe Acrobat DC. You can\u2019t use this for Adobe Reader.<\/p>\n<ul>\n<li>Open the document in Adobe Acrobat.<\/li>\n<li>Go to Tools and then on Edit.<\/li>\n<li>Make your edits.<\/li>\n<li>Hit File and then Save as<\/li>\n<li>Save the changes done to the edited document.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Using_MS_Word\"><\/span>Using MS Word<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you have MS Word, then make your scanned PDF document as Word document first, edit it, and then turn back to PDF file.<\/p>\n<p>However, this method is not perfect as it is prone to formatting &amp; spacing problems. Also, this method needs the original document scanned using a scanner with OCR.<\/p>\n<ul>\n<li>Start MS Word application.<\/li>\n<li>Hit <strong>Open<\/strong> and then Browse.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1122 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-5.jpg\" alt=\"edit PDF doc\" width=\"614\" height=\"414\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-5.jpg 614w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-5-300x202.jpg 300w\" sizes=\"auto, (max-width: 614px) 100vw, 614px\" \/><\/p>\n<ul>\n<li>Open the scanned PDF file you need to edit.<\/li>\n<li>Hit <strong>OK<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1123 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-6.jpg\" alt=\"edit PDF doc\" width=\"1161\" height=\"179\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-6.jpg 1161w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-6-300x46.jpg 300w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-6-1024x158.jpg 1024w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-6-768x118.jpg 768w\" sizes=\"auto, (max-width: 1161px) 100vw, 1161px\" \/><\/p>\n<ul>\n<li>Start editing.<\/li>\n<li>After finishing the edits, go to <strong>File \u2013 Export \u2013 Create PDF\/XPS<\/strong> file.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1124 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-7.jpg\" alt=\"edit PDF doc\" width=\"1393\" height=\"628\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-7.jpg 1393w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-7-300x135.jpg 300w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-7-1024x462.jpg 1024w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-7-768x346.jpg 768w\" sizes=\"auto, (max-width: 1393px) 100vw, 1393px\" \/><\/p>\n<ul>\n<li>Name and <strong>Save<\/strong> this new PDF file<\/li>\n<li>Hit <strong>Publish<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1125 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-8.jpg\" alt=\"edit PDF doc\" width=\"944\" height=\"730\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-8.jpg 944w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-8-300x232.jpg 300w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-8-768x594.jpg 768w\" sizes=\"auto, (max-width: 944px) 100vw, 944px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Using_Google_Docs\"><\/span>Using Google Docs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Like MS Word, this method is same. This method needs the scanned document that you need to edit was created with OCR. This will make sure that the text created within the document is editable.<\/p>\n<p>You may also face formatting and spacing issues with this method. Hence, it is not considered the ideal solution as PDF editor.<\/p>\n<ul>\n<li>\u00a0<strong>Upload<\/strong> the scanned document into G drive.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1126 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-9.jpg\" alt=\"edit PDF doc\" width=\"618\" height=\"533\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-9.jpg 618w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-9-300x259.jpg 300w\" sizes=\"auto, (max-width: 618px) 100vw, 618px\" \/><\/p>\n<ul>\n<li><strong>Open<\/strong> it in Google docs.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1127 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-10.jpg\" alt=\"edit PDF doc\" width=\"262\" height=\"59\" \/><\/p>\n<ul>\n<li>Make the edits.<\/li>\n<li>Press <strong style=\"font-size: 1rem;\">File \u2013 Download<\/strong><span style=\"font-size: 1rem;\"> and then PDF.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1128 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-11.jpg\" alt=\"edit PDF doc\" width=\"812\" height=\"532\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-11.jpg 812w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-11-300x197.jpg 300w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-11-768x503.jpg 768w\" sizes=\"auto, (max-width: 812px) 100vw, 812px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Using_automated_Tool_to_Edit_Scanned_Document\"><\/span>Using automated Tool to Edit Scanned Document<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>One of the best and reliable solutions that you can use is GainTools <a href=\"https:\/\/www.gaintools.com\/pdf-pro\/\">PDF Pro Free Download<\/a> Software. This software has multiple features that you can use like for conversion of PDF file to Images, merge PDF files, lock &amp; unlock PDF files to print them, adding watermark, etc. This is the simplest and smartest tool for PDF users. This utility automatically turns PDF files into editable document without any risk of data loss.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.gaintools.com\/pdf-pro\/order\/\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Steps_to_Edit_PDF_Document\"><\/span>Steps to Edit PDF Document-<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Install and open the software on your local system.<\/li>\n<li>Check PDF options and choose the one that you need.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1129 size-full\" src=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-PRO-1.png\" alt=\"edit PDF doc\" width=\"801\" height=\"466\" srcset=\"https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-PRO-1.png 801w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-PRO-1-300x175.png 300w, https:\/\/www.gaintools.com\/how\/wp-content\/uploads\/2023\/01\/PDF-PRO-1-768x447.png 768w\" sizes=\"auto, (max-width: 801px) 100vw, 801px\" \/><\/p>\n<ul>\n<li>Perform the task as per the instructions.<\/li>\n<li>Mention the desired path for saving the resultant PDF file.<\/li>\n<li>Press the Process button.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>We hope that through this guide, we have provided you the best ways for editing a scanned document. You can check out the different solutions and opt for the one that suits you the best. Among these solutions, there is an automated tool too which is capable enough to resolve your various issues related to PDF files. You must give a try to it by downloading demo version.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Scanning a document makes it easier for users to copy and share with others. Undoubtedly, scanning is too easy but editing a scanning document is really difficult. Once you scan a document and save it in PDF format, then editing the long-form document becomes more tough. Without getting right tools and knowledge, users find it&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.gaintools.com\/how\/methods-to-edit-scanned-document\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;Best Methods to Edit a Scanned PDF Document in 2023&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":5,"featured_media":1132,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[41],"tags":[],"class_list":["post-1117","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pdf"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Step by Step Guide to edit a scanned document with the best solutions<\/title>\n<meta name=\"description\" content=\"Check out the article for the best methods to edit a scanned document. 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